CARES Act & the Paycheck Protection Program

CARES Act & the Paycheck Protection Program

An important element of the CARES Act signed into law on March 27 is the availability of loans that can provide needed immediate relief for small businesses, independent contractors, self-employed individuals and private non-profits.

While we’re not CARES experts by any means or in a position to give guidance or advice, we have rounded up some information and resources from news articles and the Small Business Administration regarding the Paycheck Protection Program. We hope it might be helpful to some of our customers and members of our communities as we all continue to navigate the economic challenges presented by COVID-19.

Paycheck Protection Program Loan

The Paycheck Protection Program is intended to help small businesses keep their workforce employed.

Key point: portions of the loan will be forgiven if all employees are kept on the payroll for minimum of 8 weeks and funds are used only for certain items as noted below.

Any of the following are eligible for consideration provided they were in operation prior to February 15, 2020:

  • Businesses with fewer than 500 employees
  • Self-employed individuals or contractors
  • Private non-profit organizations

Loan Amount & Terms

  • A loan equal to 2.5 times 8 weeks of average monthly payroll costs (maximum loan amount is $10 million).
  • The loan interest rate is fixed at 4% and there are no loan fees.
  • Loan payments will be deferred for 6 months.
  • The SBA will forgive the portion of the loan proceeds used to cover the first 8 weeks of payroll and certain other expenses if you maintain your workforce.

What the Loan Covers*

  • Payroll costs and employee benefits including payroll tax, sick leave, health insurance premiums and retirement benefits
  • Rent under lease agreements in effect before February 15, 2020
  • Utilities for which service began before February 15, 2020
  • Mortgage interest incurred prior to February 15, 2020

* Important: what the proceeds must be used for in order to qualify for loan forgiveness

Cybersecurity Alert!

  • If you apply for a loan, you may become a target for scammers. Be hyper-vigilant throughout the process.

Resources

Loan application form is available here:
https://home.treasury.gov/system/files/136/Paycheck-Protection-Program-Application-3-30-2020-v3.pdf

Once you have filled out the form, check with your bank to see if they are an SBA-approved lender. If not, contact the SBA at this link to find one:
https://covid19relief.sba.gov

SBA Fact Sheet and additional info here:
https://www.sba.gov/page/coronavirus-covid-19-small-business-guidance-loan-resources

Good article with FAQ’s published on March 31, 2020 in The Washington Post made available to non-subscribers here:
https://www.washingtonpost.com/business/2020/03/30/heres-how-get-small-business-loan-under-349-billion-coronavirus-aid-bill/




COVID-19 Business Continuity for our Envelope Operation

COVID-19 Procedures & Contingencies for Mac Papers Envelope Converters

Aligned with our core value of Trusted Reliability, we want to assure you that Mac Papers has business continuity plans in place for our envelope converting operation in response to the escalating Coronavirus pandemic.

Our Envelope Operations

  • We continue to be fully operational.  As a number of states have issued Stay at Home or Shelter in Place orders, one of the exceptions consistently being made is people going to work to provide essential services or those in a critical infrastructure industry. We can confirm that based on U.S. Department of Homeland Security CISA guidelines, the Mac Papers envelope converting operation is deemed Essential Business and remains open to serve your needs. In other words, Mac Papers is deemed critical to the infrastructure, in a number of ways including as a producer and distributor of supplies needed to support manufacturing, financial institutions, utilities, and packaging staging and distribution operations. The same applies to all of Mac Papers’ branches located throughout the Southeast.
  • Mac Papers Envelope Converters (MPEC) is a long-term active member of the Envelope Manufacturing Association (EMA) and continues to stay in close contact with the EMA regarding the evolving COVID-19 situation. The EMA indicates that envelope converters have been classified in Pennsylvania and California as exempt from mandatory closures as part of the critical infrastructure of the Nation. While the EMA is confident that the same classification decision would be made in other states, they are also seeking the classification on a federal level.

Our Supply Partners

  • Our purchasing teams and business leads remain in close contact with our primary mill partners and key suppliers, offshore and U.S.-based, for the latest information on possible supply chain disruptions due to COVID-19.
  • The vast majority of our paper products are sourced domestically and inventory is not currently a challenge. We are monitoring inventory levels, assessing contingency sources and making planning and sourcing decisions as needed to minimize any potential impacts to our customers.
  • Per the CISA guidelines referenced above, paper mills are also considered as essential and therefore will continue to operate.

For questions about a specific supplier, please reach out to your local MPEC account manager. They have access to the most current statements we are receiving from our mill partners.

Logistics & Delivery Expertise

  • With a proven 99% on-time delivery rate, MPEC is committed to finding the most expedient way to deliver your order. That commitment does not waver, even in the most challenging of times.
  • Whether it’s our own fleet of trucks driven by dedicated employees, one of the multiple carrier lines we have partnered with for years for the bulk of our full truckload and some of our less than truckload (LTL) deliveries, or the extensive Mac Papers distribution network, we’ll identify the fastest, most cost-effective option to make your delivery.
  • We have been in constant contact with our carrier partners and they have all indicated that they are in full operations mode.

Employee Safety and Well-being

  • We have put a number of temporary policies and procedures in place to help ensure the safety and well-being of our employees and their families.
  • We have halted all travel by air and rail and are also curtailing all “nonessential” employee travel of any kind. In addition, we have canceled and are no longer scheduling any events or gatherings and we have asked our salesforce to conduct business meetings by telephone or web conference for the time being.
  • We are sharing the latest reliable information available from the Centers for Disease Control & Prevention (CDC) as well as the World Health Organization (WHO) regarding preventative measures and recommended hygiene practices at all of our locations.
  • We have provided additional hand washing and cleaning supplies as available at our facility and have increased the frequency and intensity of professional cleaning services.
  • We have implemented a strict sick policy with clear parameters for when employees should stay at home and we have made additional paid time off (PTO) days available to employees, should any of our team members be diagnosed with COVID-19.

Visitors to our Facility

  • Although we thoroughly enjoy seeing our valued customers and suppliers in person as often as possible and love providing tours of our state-of-the-art operation, we implemented a temporary curtailment on visitors to our facility.
  • All unplanned visitors except shipment deliveries will be turned away. Any visitor requests must be received 48 business hours in advance.

Our Business Partners’ Policies

  • We will follow and respect any procedures and requirements our customers and suppliers institute – regarding meetings, deliveries, etc. Please be sure to communicate any such policies or needs through your standard and local contacts at MPEC. You may also send any questions or concerns to communications@macpapers.com.

Keeping You Updated

  • We will continue to post updates on this section of our site and also to our news subscribers.

As always, we greatly appreciate and value the opportunity to serve and partner with our customers and suppliers.

Thank you for your business. Please stay well.




Mac Papers Operations Deemed “Essential Business”

All Mac Papers Operations Have Been Designated as "Essential Business" by CISA and Remain Open

Mac Papers continues to be fully operational.  As a number of states have issued Stay at Home or Shelter in Place orders, one of the exceptions consistently being made is people going to work to provide essential services or those in a critical infrastructure industry. We can confirm that based on CISA (Cybersecurity and Infrastructure Security Agency of the U.S. Department of Homeland Security) guidelines, Mac Papers operations qualify as Essential Business and remain open to serve your needs. In other words, our branch and envelope converting operations are deemed critical to the infrastructure, in a number of ways including as a distributor of supplies needed to support manufacturing, financial institutions, utilities, and packaging staging and distribution operations.

Keeping You Updated

We will continue to post updates on this section of our site and also to our news subscribers. As always, we greatly appreciate and value the opportunity to serve and partner with our customers and suppliers.

Thank you for your business. Please stay well.




Mini Mac Store Process (COVID-19)

Mini Mac Store Process (COVID-19)

Mini Mac Customers: We are Here to Serve your Needs!

In order to protect the health and well-being of our valued employees, customers and guests, we have implemented a social distancing process at our stores that enables us to continue to serve your needs safely and efficiently.

  1. Please call or email the store to place your orders in advance.
  2. Call us when you arrive.
  3. We will promptly deliver the items to your vehicle or place in our pickup cart.

Thank you for your flexibility and understanding during these unprecedented times. We greatly appreciate you and value your business. Stay healthy and be well!

Online ordering is available 24/7!

Did you know you can place an order on EZ Mac Connect and indicate pickup at your favorite Mini Mac location? EZ Mac Connect puts order functions and time-saving features such as favorites and product comparison at your fingertips 24/7. For more information and to request access, visit www.macpapers.com/onlineordering.

Mini Mac Contact Information

ATLANTA AREA
Midtown: 404.249.7229 | david.knapp@macpapers.com | minimacsatl@macpapers.com
Norcross: 770.446.9088 | eddie.watkins@macpapers.comminimacsatl@macpapers.com
Marietta: 770.424.1511 | debbie.barrett@macpapers.com | minimacsatl@macpapers.com

BATON ROUGE: 225.754.1801 | kenneth.wyatt@macpapers.com

ORLANDO: 407.629.0322 | louis.prano@macpapers.com

SOUTH FLORIDA
Miami: 305.885.3911 | millie.diaz@macpapers.com
Pompano Beach: 954.984.8722 | bear.parrish@macpapers.com

SOUTHWEST FLORIDA
Clearwater: 727.441.8600 | pam.miller@macpapers.com
Ft. Meyers: 239.939.9948 | gary.price@macpapers.co




Coronavirus Procedures & Contingencies

Coronavirus Procedures & Contingencies: Message to our Business Partners

Aligned with our core value of Trusted Reliability, we want to assure you that Mac Papers has contingency plans in place for a wide variety of potential business disruptions including the escalating Coronavirus pandemic that is a concern we share with our employees, business partners and members of our communities.

Supply Chain Continuity

  • With an extensive network of company-owned warehouses and a private fleet of trucks located across the Southeast, Mac Papers has the redundancy of assets needed to serve our customers’ needs effectively from multiple locations.
  • Should it become necessary to curtail shipments from or temporarily close any of our locations for reasons due to the coronavirus, weather emergencies such as hurricanes, or any other reasons, Mac Papers has plans in place to continue supplying its customers.
  • Our purchasing teams and business leads remain in close contact with our primary mill partners and key suppliers, offshore and U.S.-based, across all lines of business for the latest information on possible supply chain disruptions due to the coronavirus.
  • The vast majority of our paper and packaging products are sourced domestically and inventory is not currently a challenge, with the exception of some facility supplies due to the heightened demand for the products. We are monitoring inventory levels, assessing contingency sources and making planning and sourcing decisions as needed to minimize any potential impacts to our customers.

For questions about a specific supplier, please reach out to your local Mac Papers account manager or branch General or Sales Manager. They have access to the most current statements we are receiving from our mill and supply partners.

Employee Well-being

  • Thankfully, none of our employees have been reported as being diagnosed with COIVD-19. We have put a number of temporary policies and procedures in place to help ensure the safety and well-being of our employees and their families.
  • We have halted all travel by air and rail and are also curtailing all “nonessential” employee travel of any kind. In addition, we have canceled and are no longer scheduling any events or gatherings and we have asked our salesforce and branch personnel to conduct business meetings by telephone or web conference for the time being.
  • We are sharing the latest reliable information available from the Centers for Disease Control & Prevention (CDC) as well as the World Health Organization (WHO) regarding preventative measures and recommended hygiene practices at all of our locations.
  • We are providing additional handwashing and cleaning supplies as available at our locations and planning to increase the frequency and/or intensity of professional cleaning services.

Visitors to our Facilities

  • Although we thoroughly enjoy seeing our valued customers and suppliers in person as often as possible, we are also instituting a temporary curtailment on visitors to our facilities.
  • All unplanned visitors except shipment deliveries and Will Call pick-ups will be turned away. Any visitor requests must be received 48 business hours in advance.

Our Business Partners’ Policies

  • Likewise, we will follow and respect any procedures and requirements our customers and suppliers institute – regarding meetings, deliveries, etc. Please be sure to communicate any such policies or needs through your standard and local contacts at Mac Papers. You may also send any questions or concerns to communications@macpapers.com.

Keeping You Updated

  • We will continue to post updates on this section of our site and also to our news subscribers.

As always, we greatly appreciate and value the opportunity to serve and partner with our customers and suppliers.

Thank you for your business. Please stay well.